As competitors in Inward Bound know, having a strong team around you can be the difference between success and failure. The organisation side of Inward Bound requires a strong and dedicated team, willing to go over and above the call of duty to make the event run smoothly. Working on the IB committee can be a tough but very rewarding experience.
We are seeking individuals who are interested and motivated to get involved with the organisation and coordination of Inward Bound 2016 through being a member of the organising committee. Applicants with experience either as a competitor or volunteer in previous Inward Bounds or similar large scale events will be highly regarded.
The Committee will be chosen by the Race Director and Exec Committee listed below in consultation with ANU Sport and other ISO representatives. The Committee will be announced by the 4th April and all successful applicants will be expected to attend the first meeting on the 19th April. As a guide, the work load will be fairly light until Bush Week from which point the Committee will meet regularly and be expected to complete their respective tasks. Beside is an indication of the expected hours required for the 6 biggest committee positions.
Chair & appoint Committee, ensure proper organisation of the Inward Bound event. Provide ultimate jurisdiction on race matters, subject to my responsibilities as an officer of the Interhall Sports Organisation.
As per the Race Director, providing executive assistance as appropriate. May represent the Race Director in his/her absence. Also responsible for management of the End point.
Propose and assist in locating a suitable event endpoint and course. Will advise on Committee matters as well to the extent that the course impacts on these matters.
Represent the views of the ISO on matters relating to race organisation and tribunal activities. Has no direct operational role but may occupy an additional officer position if appropriate.
The Volunteers coordinator is responsible for drafting the roles and requirements for the 300 strong volunteer team. The role demands an organised and motivated individual who can lead and organise smaller teams of volunteers, developing rosters and shifts for volunteers and coordinating logistics to ensure those volunteers can arrive and be picked up from there various locations of work. The Volunteers Coordinator will work closely with the Race Director to ensure that important roles are fulfilled.
Got a mind for numbers? We need someone who can work out our transport matrix so that we achieve:
This person needs to be a stickler for safety and risk management. Their role is to look over the work of the committee and make recommendations accordingly. They will help the Race Director to draft and fine tune the ISO2009:30001 compliant Risk Management Plan working with each committee member on their relevant sections of the plan. They will come to know it by heart for the event. This person will be stationed at race HQ out on the course and will oversee the rescue drivers throughout the event. Ability to drive a manual 4wd and First Aid training is also highly valued.
This person will need to be able to lead a team of volunteers and oversee the set up, operation and pack down of the Endpoint working with the Assistant race director. This includes overseeing the parking officials, finish and scruitineering tent, event central tent incorporating the social media team. They will deal with each of the college coordinators on the day, the stakeholders at Endpoint and be on call for emergency purposes. In the lead up to the event, this person will need to make sure that everything necessary for Endpoint is located/acquired and organised for the day.
Part of the role is to oversee a team of social media volunteers on race day who will be updating the Facebook page, Twitter (which is embedded into the race tracker), Instagram and overseeing the Snapchat live story all from a tent at End-Point. The role encompasses some of the functions of the former communications officer, however some of these have been split with the Race Director. This person will also be help the race director coordinate communications with the event’s sponsor.
Starting from bush week, the role would involve making sure that there are posts each week on all the channels with the focus on generating hype people up for the event, disseminating relevant information about the lead up events (rogaines, timetrials and other events we organise or outsource). The role will be quite exciting come race day as we’re trying to have all volunteers (e.g. chaperones on the drops) taking pictures, video and/or anecdotes and sending this info to you and your team at endpoint when they get reception. It will then be your team that oversees that this content is uploaded to the relevant channels in a timely manner to make watching the race online a more engaging experience.
This will be a core role in 2016, as well as being the main point of contact with the college coaches and coordinators during the training period (after term 3 commences). This individual will be integral in drafting contracts with the relevant stakeholders, e.g. private landholders for access and egress on their properties. This person will also help to draft the competitor, volunteer and spectator indemnity forms for the event. As such a knowledge of the law of contract and tort would be valued highly in applicants to this position.
In student’s interests, ISO will this year appoint someone to oversee our budget to ensure money is spent in efficacious and accountable manner. This can also be the ISO treasurer if they choose not to participate in IB. They will prepare a post-event financial report for ISO.
Working closely with the volunteers coordinator to develop a roster of volunteers for scruitineering both Pre-race and Post-race, this person will need to organise the checklists for the pre-race and post race-scruitineering as well.
Provide strategic advice on the direction and organisation of the Inward Bound event. This Is purely an advisory role, separate from the committee, to vet the course and provide balance. Jack will be present at Endpoint for the duration of the race and will make quick decisions on the basis of rule infractions and violations, applying the penalties specified in the rules. The time commitment in the lead up to the event is not large, however, a thorough knowledge of the rules and the ability to apply them judiciously is necessary for taking on this role.